Kangasalan Kulttuuritalo Addressing A Cover Letter

What do I include in my cover letter heading?

Summary:

"Writing Your Cover Letter" is a series of short documents that walks you through the creation of a cover letter. Here you can see the information in the "Quick Tips for Cover Letters" and "Preparing to Write a Cover Letter" pages put to use. This page guides you through adapting your experiences to the content in your cover letter and its different sections.

Contributors:Angie Olson, Allen Brizee
Last Edited: 2010-04-25 08:58:10

The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

  • Your name
  • The address where you can be reached (if you live at college, will it be more accessible to include the local address or your permanent address?)
  • Phone number
  • Fax number (if applicable)
  • E-mail address

Then, you will skip a line and write the full date (month, day, year). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

  • Name of the specific person
  • Title of that person (if available)
  • Address of the company

The reason you write your phone/fax number and email address is to make it easy for the company to contact you. You do not need to put this information down for the company itself.

Example:

Craig M. Leroix
2987 W. Taylor Dr.
Portland, OR 45720
890-372-1262
cmleroix@anywhere.com

February 2, 2005

Amy Kincaid, Human Resource Director
Western Electric, Inc.
387 Collier Lane
Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here.

The following are additional Purdue OWL resources to help you write your cover letter:

To whom do I address my letter?

Summary:

"Writing Your Cover Letter" is a series of short documents that walks you through the creation of a cover letter. Here you can see the information in the "Quick Tips for Cover Letters" and "Preparing to Write a Cover Letter" pages put to use. This page guides you through adapting your experiences to the content in your cover letter and its different sections.

Contributors:Angie Olson, Allen Brizee
Last Edited: 2013-09-28 11:46:23

Whenever possible, address your letter to a specific individual, usually the person in charge of interviewing and hiring. Doing so will give you a greater chance of having your application packet read and not filed away automatically.

Here are some ideas on how to get the name of a specific person:

  • Look in the job ad for the contact person.
  • Call the company for more information.
  • Research the company's website for the person in charge of the department you are applying to, or a person in Human Resources.

If you cannot find the name of that person, you may address your letter to a group. For example:

Dear Hiring Professionals:
Dear Selection Committee:

If you find the name, but cannot decipher the gender of the person, you may greet that person using their full name instead of their last name. For example:

Dear Ms. Kincaid: (For Amy Kincaid)
Dear Pat Thompson: (For Pat Thompson)

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