Positions in management are notoriously difficult to get. Office Manager positions are particularly coveted because of the high salaries and good benefits, so there will be a lot of competition. You will need to set yourself apart from the rest of the field. A strong, well-written cover letter can help you do just that.
Our cover letter sample and writing tips below will help you write one that will get you the job you’ve always wanted. If you need more help with the writing process, have a look at our ultimate writing guide. No time to write your own? Let our quick and easy cover letter builder do the work for you and get things moving faster.
Table of Contents
- Office Manager Cover Letter Sample (Image)
- Office Manager Cover Letter (Text Format)
- Three Industry Specific Writing Tips
1. Office Manager Cover Letter Sample (Image)
The following images show an example cover letter, and its matching resume from the same applicant.
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2. Office Manager Cover Letter (Text Format)
June 12, 2017
Hiring Manager’s Name
7 Tempest Blvd.
Dallas, Texas, 75202
Dear [Hiring Manager’s Name],
My name is Ellie, and I noticed your job posting on LinkedIn last week. I’ve been working as an office manager for more than 3 years, and I love this line of work. I particularly enjoy being a key cog in the bustling enterprise of an office. Your company is unique to the industry and is growing every day. I would love to be a part of its growth and contribute to its future success.
One of the things that helps an office manager succeed is the ability to stay calm under pressure. In an office, things go wrong all the time. It is the responsibility of the office manager to keep things running smoothly. When things go awry, there is no time for panic – work still must get done. I am capable of dealing with the pressure and performing any task thrown at me. I love a challenge, and relish the opportunity to learn from these situations.
[TARGET COMPANY] was recently featured in Business Insider’s list of the 25 Hottest Under the Radar Startups in America. [TARGET COMPANY] is going places, and I want to help it get there. My skills and experience, coupled with my ability to thrive under pressure, make me a great fit for a growing company that faces new challenges regularly like [TARGET COMPANY].
I would be thrilled to meet in person for a face-to-face interview. I am available any time, Monday to Friday, and can be reached at [PHONE] and [EMAIL]. Thank you for your consideration, and I look forward to hearing from you soon.
3. Three Industry Specific Writing Tips
Applicants for office manager positions will all have similar-looking cover letters, so it can be difficult to make yours stand out. However, there are some simple things you can do to make it shine and leave a lasting impression on the hiring manager.
1. Use an appropriate font
Professionalism is essential when it comes to management positions, and one way you can express your professionalism is by using an appropriate font. You’d be surprised how often we see cover letters that were formatted in Comic Sans (yes, really!) or other similarly inappropriate typefaces.
An appropriate font is one that is common and legible. You don’t want the hiring manager to have any trouble with it. Remember, the application process is all about first impressions, and an ugly font will leave a bad one.
There are quite a few fitting fonts for a cover letter, but when in doubt you can always depend on Arial, Georgia, & Times New Roman. These are tried and true, and further impress the idea that you are professional. Also, when it comes to size, stick with 12 point. Your document needs to be readable, but you don’t want it to seem like a child typed it up.
Check your target company’s website to see which font is used. If possible, use the same font in your cover letter. It will subconsciously strike a chord with the hiring manager and make you seem like a better fit with the company.
2. Highlight soft skills relevant to office managers
Your cover letter is an opportunity to sell yourself as the best fit for the position. It’s also a place where you can complement the hard skills in your resume with some relevant soft skills.
Soft skills are interpersonal traits – those that determine whether you will be an appealing person to work with. They show how you will engage and interact with your boss and coworkers.
While your resume should emphasize attributes that show you are qualified for the position, your cover letter should highlight the soft skills that will make you a good fit for the company. They should paint a picture of someone who the hiring manager would like to be around and work with.
In our sample, Ellie does this effectively:
She touches on the ability to handle pressure twice, which is a critical soft skill for office managers. Ellie also mentions how she loves challenges and has a desire to learn new things. She comes off as someone who will be able thrive in the position, regardless of the challenges that may arise.
Try to include at least two soft skills in your cover letter. Doing so will leave a positive impression on the hiring manager and make it more likely that you’ll be called for an interview. For help coming up with some that are relevant to office manager positions, have a look at the table below:
|Attention to detail||Attentive||Critical thinking||Can handle pressure|
Having trouble working in your soft skills? Check out our skills guide for additional help.
3. Research your target company
Office managers are expected to have a deep understanding of the needs and processes of the companies they work for. Although you’re not working there yet, you can impress the hiring manager by expressing an understanding of the target company. You can do this by devoting a little time to research.
Let’s take a look at how Ellie achieved this in the sample:
First, she describes the company as unique to the industry, which indicates that she understands the kind of business it does. She also knows that its products, services, or strategies are different from the norm.
Then, she mentions how the company was featured in Business Insider. This gives the impression that she has done some research into the company and stays up to date with business news.
People are people, and hiring managers understand that most just want a decent paying job – no matter where.
Use the resources available to you – namely the internet – to find some information you can use to make a connection with the hiring manager and the company. Recent awards, magazine features, press releases, and new product releases are all good places to start.
People are people, and hiring managers understand that most just want a decent paying job – no matter where. However, going the extra mile will set your cover letter apart and put you in the best possible position for getting an interview.
That’s it! Follow these tips and use the sample above as your guide. You will have an application you can have confidence in in no time. If you still don’t know where to start, jump right into our quick and easy cover letter builder and get your application in today.
Office Manager Cover Letter
Office Managers make sure daily operations at an office run smoothly. Some of their specific duties are managing filing systems, using office equipment and software, managing budgets, ordering and replenishing office supplies, helping with staff recruitment, identifying training needs, and attending conferences and other industry events. They are also responsible for adhering to health and safety policies.
Based on our selection of sample cover letters for Office Manager, the most sought-after skills for this job include:
- Organizational and time management abilities
- The ability to work under pressure and to multitask
- Attention to details and accuracy
- Working independently and in a team
- Project management and deadline orientation
- Communication and people skills
- Computer proficiency
Some of these skills are visible in the Office Manager example cover letter provided below.
For help with your resume, check out our extensive Office Manager Samples.
Dear Mr. Sauer:
As a skilled administrative professional with comprehensive experience coordinating office operations and performing detailed administrative support functions, I am positioned to make a significant contribution to Whitecore as your next Office Manager.
My background encompasses more than 10 years of experience performing HR responsibilities, managing office equipment and communications systems, developing office policies, and coordinating meetings and special events. With my insightful ability to stimulate effective communication and organizational procedures, I excel at managing projects, overseeing phone and filing systems, and providing exceptional service while partnering with all levels of management to support corporate objectives.
Highlights of my experience include:
- Expertly performing a variety of administrative operations, including staff recruitment and onboarding, document processing, database management, billing / invoicing, and scheduling.
- Demonstrating unparalleled dedication to providing outstanding administrative support for fast-paced senior management teams while streamlining operations and achieving organizational success.
- Excelling at balancing multiple tasks within deadline-driven environments while providing top-level organization and communication skills and improving operational systems.
My skills in staff training, event planning, and general office administration have been finely honed, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be most welcome. Thank you for your consideration; I look forward to speaking with you soon.
Christina K. Lippert