Sincere and Appreciative Resignation Letter Examples
Resigning from a job that you have truly enjoyed, where you have grown personally and in your career, and developed relationships both personal and professional, requires a special kind of resignation letter which will accurately reflect your sincere appreciation for your time with the company.
There are many reasons you will decide that it’s the right time to move on from a position. You may have been offered an opportunity for advancement that you would not have at your current company, perhaps you are making a move to another city, or maybe you’ve been offered your dream job.
Not every position provides you with a tremendous amount of professional or personal growth and experience, regardless of how long you may have worked there.
You should always try to leave a job on the best possible terms, regardless of the circumstances surrounding your departure, and expressing yourself sincerely will leave your manager with a positive final impression. When the position has provided you with a lot of growth, and where you have worked with people you consider to be mentors and friends, it’s especially important to express yourself clearly. You will want to be sure to leave an opening for continued communication, and fully express your willingness to provide your personal support to your colleagues in the future.
This resignation letter example includes sincere appreciation for the opportunities provided by the company and the writer's manager.
Sincere and Appreciative Resignation Letter Example
Your City, State, Zip Code
Your Phone Number
City, State, Zip Code
Dear Mr./Ms. Last Name:
I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be July 1st, 20XX. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.
Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you've provided me with and the insight you've shared in our field is invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.
I will forever remember my time here.
If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at firstname.lastname@example.org or call me at 555-555-5555 for anything you might need.
Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.
Your Signature (hard copy letter)
Your Typed Name
Email Resignation Message Example With Gratitude
You may decide to send your resignation by email. If you are sending an email, here is an example to review.
Subject: John Doe Resignation
I would like first to express my sincerest gratitude for the opportunities that I have been given at XYZ Company. I consider you a mentor and friend as well as my manager at XYZ, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be March 6, 20XX.
During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.
Again, thank you for the guidance and friendship you have shown me during my tenure at XYZ. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.
Tips: How to Write a Resignation Letter
Related Letters:Resignation Letter for a Job Promotion | Resignation Letter for Your Dream Job Offer
I’ve quit a few jobs in my life with a resignation letter. You probably have too. But when you resign from your position (yeah, the one that put food on your table) in an unprofessional manner, you’re a jerk.
Don’t get me wrong, I totally understand the desire to ‘go out in style’ by flipping your boss the bird. But believe me, taking the low road by issuing a written highway salute gets you nowhere in your future career path fast. Former colleagues, bosses, and especially HR peops have a funny way of popping back into your life since many industries draw from a finite employment pool.
The trick to quitting any job, whether you love it or can’t wait to leave it, is to write a concise and classy resignation letter that keeps you connected and the door open for references, networking, and even future jobs.
Related: How to write a resignation example in three sentences.
Since no one wants to hire (or work with) an angry bridge burner, here’s how to ‘peace out’ from your position with more peace on the way out.
Five rules for writing a classy resignation letter:
1. Resignation Letter: Keep it short.
The point of a resignation letter is to resign. Period. So don’t list the million reasons why you’re leaving the job. Don’t write a thesis on why ‘The Company’ stinks. And never negotiate for better pay.
- Let me list the 101 reasons why I hate working for you. But if you increase my pay by 15% I’ll stay another year.
- Write a three-line resignation letter. Seriously.
My Resignation Example gets the job done in three sentences. Go on, count ’em. Quitters never had it so concise and on point. Go me.
2. Be positive, even friendly.
Did I mention that the point of a resignation letter is to resign? So airing grievances, defending your maybe vilified work, or ranting about that someone who did that mean thing won’t help you win friends and influence people, ever.
Resignation letters tend to become part of your permanent employee record, so being ‘That Angry Resigning Guy’ can make it impossible to ever land a job in that company again. People do work for previous employers, but only if they’re wanted back.
- I quit. This job has sucked the life out of me for three long years. You don’t appreciate my work and I hate sitting next to the office printer.
- Please accept this letter as my formal notice of resignation from [Employer Company Name] as a [Your Position].
Be professional, be friendly, and keep your letter positive. You’re leaving for greener pastures, after all. So leave, don’t grieve.
3. State your last day.
The most important part of resigning is stating when you plan to leave. Giving two weeks notice is standard, but some employers prefer a month.
- I’m leaving this company effective immediately.
- My last day of employment will be September 15, 2013.
Regardless of how much notice you give, be sure to state your last day in your resignation letter.
4. Don’t be funny.
Humor is a funny thing. When the jokes work, people smile. When the funny fails, people feel bad for you. There’s a time and place for flexing the funny, but your resignation letter is not an open stage on amateur night.
- So long, and thanks for all the fish!
BTW: A former colleague really did cite The Hitchhiker’s Guide to the Galaxy in his resignation letter emailed to the entire freaking company. It was bad. Like, really uncomfortable. So unless you’re planning on leaving Earth with the entire dolphin population, please leave Douglas Adams out of your farewell letter.
5. Say, “Thank You!”
Being a nice person to other people has its perks. Nice people get awesome customer service, and nice people are more often considered for amazing opportunities in any economy. Saying “Thank You” to your past employer for employing you makes you a nice person.
- I can’t believe anyone wants to work for this company.
- Thank you for the opportunity to work for such an outstanding organization.
Don’t be a jerk when writing your letter of resignation. Be nice and someone may hire you when you most need to be hired.